How to Deliver Sustainable Gains in Maintenance Planning, Using Simplified Technical English to Write Effective Maintenance Procedures, Top 10 Reasons Your Planning & Scheduling Program Is Failing, Unlock the Efficiency of Your Planner with a Single Step: BOMs, 5 Reasons Why You Need to Be Using Procedure Based Maintenance, Quantify Your Improvements with Maintenance Planning & Scheduling. Maintenance scheduling involves organisation and coordination. This case study describes the maintenance planning-scheduling-kitting best practices now in use at the Warrick Smelter and how these practices are an integral part of REX at the 53-year-old facility. Perform RCAon your workflows to find inefficiencies. Therefore, many recent researches on scheduling problems focused on these techniques. For optimal maintenance scheduling, large volume of data pertaining to men, money and equipment is required to be handled. Remember, to find success, you must first solve the problem, then achieve the implementation of the solution, and finally sustain winning results. Many manufacturers use a 30-60-90 schedule, meaning certain items need to be inspected, changed, or replaced at 30,000, 60,000, and 90,000 miles. Set Small Goals: When you break down the large tasks into small goals, it is easy to make progress. They should provide maintenance for at least one week (3-4 is better) of a backlog that is planned, approved, and ready to execute. fix it ASAP, or Scheduled Corrective Maintenance, ie. // ]]> Leadership plays a very important role in the overall success or failure of Maintenance planning and scheduling program. I have often seen situations when daily and weekly meeting s are cancelled under the excuse of emergencies. If you used the soil test kit listed above then you will likely have an … Whether it comes from operations, the storeroom or the craft, it is critical that the feedback is used to improve the process. Close off cost charging to the W/O. If you used the soil test kit listed above then you will likely have an … 2. Provided you’ve followed the first two steps involved in scheduling a maintenance … Material Updates: This may be provided by the craft or the storeroom, but will impact the job plans. Garage door maintenance is often overlooked, but twice-a-year seasonal inspection and maintenance should be part of your routine. Specified Advanced Notice of Schedule Changes, e.g. Heuristic approaches provide the most primitive solution based on trial-and-error approaches. 'http':'https';if(!d.getElementById(id)){js=d.createElement(s);;js.src=p+'://';fjs.parentNode.insertBefore(js,fjs);}}(document, 'script', 'twitter-wjs'); It is important to note that the SLA works both ways. Work that is scheduled reduces delays between jobs. Seasonal RV Maintenance Tips Deep Clean – If you winterize or store your RV long term, it’s smart to perform a thorough interior cleaning once or twice a season. We had a problem to be solved: the thermal generator maintenance scheduling problem [13]. Based on years of experience in maintenance and operations, including the maintenance and overhaul of conventional (steam and diesel) and nuclear propulsion plants, I’d like to share some basic principles to ensure that your maintenance planning efforts are built on sound foundations. schedule consists of a sequence of flight legs to be carried out by an aircraft. The cost history information is of great help in making repair or replace decisions. Project management techniques make managing projects easier and more effective. Imagine identifying an issue with a recently failed pump. Course Overview. Start-Up Issues: To ensure we meet our portion of the SLA with operations, we need to ensure we address all issues that delay an on time start up from a maintenance window. These 5 tips are time tested, and have been used to successfully launch or re-launch Maintenance Planning & Scheduling in numerous sites. Something that management needs to answer: Is time spent obtaining parts or tools part of the job or is it a delay to be avoided. Maintenance done as explained in this book is not a cost. plan and schedule the repair. The aircraft maintenance scheduling is one among the major decisions an airline has to make during its operation. Operations SLA; The SLA with Operations is very similar to the one with the storeroom. The planner determines the scope of the work request. Many maintenance-scheduling methods have been proposed using conventional mathematical programming methods or heuristic techniques. Use the 3 points below to get the meetings back on track; Try implementing one of these tips this week, and the next week another, until all five are being used. That is, maintenance jobs are scheduled with the objective of minimizing total maintenance cost. Here programs are prepared to have an available inputs processed by the computer. Pro… Basically work schedules are created by listing the activities, determining activity durations and assigning activity relationships. We wanted to look at stochastic methods and this paper will present three methods and discuss the pros and cons of each. The craft technicians or supervisors should resolve any problems that arise after any job begins. The planner’s tasks include making scheduling decisions based on preliminary investigations, grouping work orders for one building or location, confirming the availability of parts for the job, determining the availability of work areas and/or equipment, limiting interruptions to technicians’ work by assigning urgent requests only to dedicated or pre-assigned technicians, ordering parts, reviewing and revising … 24 hours. Listen to your employees. An approach using basic project management principles. Assess your facility with an objective eye. Coordinate scheduling of work for long lead time materials with the storeroom. Reliability excellence cost savings levers. Doing maintenance planning and scheduling is important. Two of my favorites are; If you are starting the process from the very beginning, then to build a good scheduling process, the goals could be to; 4. Planners should report to a different supervisor than the craft crews–a key best practices indicator. Typically the feedback that the planning & scheduling process will receive is; 3. Inventory all of the assets on location, and assign each … Offer to schedule future appointments for them as they are checking out. Maintenance planning and scheduling is one of the fastest and most effective investments an organization can make to improve productivity and availability. Part of an effective PM program is identifying … Lawn Care Tips for Early Fall In small spaces, start by loosening the soil, either by hand or using a garden rake, and remove any dead grass or thatch. Time-Based Maintenance (TBM) Time-Based Maintenance refers to replacing or renewing an item … Your septic tank includes a T-shaped outlet which prevents sludge and scum from leaving the tank and traveling to the drainfield area. Industry-specific tips for maintenance planning and scheduling Provide Work schedules at least 1 week in advance. Maintenance done as explained in this book is not a cost. Corrective work ide… More specific tips and tricks will depend on the industry in question. Eruditio, LLC Computerized Maintenance Management Systems (CMMS) offer the tools to plan and schedule maintenance, measure what you treasure, and act on the results. “The 50% Rule–if a piece of equipment needs work, there is a 50% chance it will need the similar, if not the same, work within 1 year.”, “The 80% Rule–there is any 80% chance the equipment will be worked on again within a 5 year period”. Which one of these tips do you find most value added? Maintenance Scheduling• Scheduling of maintenance, operations, contractors, engineering, and safety personnel to be in the right place at the right time for the right work synchronized together that is intended to minimize interruption to operations and production.• Performing the right work at the right time. Many maintenance-scheduling methods have been proposed using conventional mathematical programming methods or heuristic techniques. Planners are organized into a separate department from the craft maintenance crews. This information allows the planners to utilize equipment data and information learned on previous work to prepare and improve work plans, especially on repetitive tasks. Inventory all of the assets on location, and assign each … So let’s move on to a detailed look at the 6 Maintenance Planning Principles that bring about these afore mentioned efficiencies. Storeroom SLA; The SLA with the storeroom ensures that the parts process does not become the bottle neck in the planning & scheduling process. Scheduling and workplace planning is the final step in operation planning and design. © 2020 Prometheus Group All Rights Reserved. Finally, when you find a schedule that works, use it as long as it works. There are a great number of different aspects to a schedule. The next step is to sprinkle grass seed and lightly rake the seed into the loose soil to ensure good seed-to-soil contact. On-Time Completion of Maintenance Windows, Time lime to Review and Process a Request. Work planned before assignment will reduce unnecessary delays during jobs. Selecting a successful maintenance strategy requires a good knowledge of maintenance management principles and practices as well as knowledge of specific facility performance. Everyone involved in the planning & Scheduling process should have a small weekly goal established. Planners should concentrate on future work- the work yet to start. Included in the SLA with the storeroom, the storeroom will typically agree to; Provide specific information on materials, e.g. A little moisture or gummy bear behind the couch can turn into bigger issues if not addressed, so check out these tips … They can be applied to any project, regardless of the field or industry. This is a difficult task to be performed manually. Keep maintenance records on work performed on your septic system. Maintenance planning and scheduling for reliability helps to double operating profit in the average industrial company. Being proactive as opposed to reactive cannot be stressed enough. Budgeting is easier and more accurate. After all, equipment needs to be up and running again! Working with operations to schedule preventive maintenance for vital equipment & facilities can be a challenge for maintenance managers. Planners should use personal experience and information on file to develop work plans that avoid anticipated work delays, quality or safety problems. Maintenance planning and scheduling can drive up technician wrench time, focusing your crafts on doing the right work and giving them the proper time and resources for doing so. Reactive Maintenance programs are more expensive than their counterparts. Provide Work schedules at least 1 week in advance. Mathematical analyses of metaheuristics have been presented in literature [ 2 , 3 ]. The one-week backlog will allow crews to work primarily on planned work. These 5 tips are time tested, and have been used to successfully launch or re-launch Maintenance Planning & Scheduling in numerous sites. But if you’re like most drivers, you may wonder if every suggested maintenance checkpoint in your car manual is essential for … Scheduling deals with production of required quantity of product within the required time frame. Available in both virtual and in-person, instructor-led formats, this 2-day Maintenance Planning and Scheduling course provides the fundamentals required for any successful maintenance program. Part of an effective PM program is identifying … In addition to Preventive Maintenance work orders which will be generated automatically as a Forward Log by your CMMS at required intervals, maintenance personnel will also be required undertake work of a corrective nature on equipment that has failed or is about to fail. Have the Right Meetings and make them effective. Adjust and reschedule as necessary. These 6 ‘foundational pillars’ of maintenance planning include having a separate department for planners, focusing on future work, maintaining component level files, estimating based on the planners expertise and relying on historical data, recognizing the skill of the crafts, and measuring performance with work samplings. Provided you’ve followed the first two steps involved in scheduling a maintenance … Hey, Maintenance Planner! Maintenance scheduling strategies based Scheduling is used to allocate plant and machinery resources, plan human resources, plan production processes, and purchase materials. 1. To do this, consider the following: 1. Panners are frequently used for emergencies.Champions should ensure that such incidencies are avoided or kept to the bare minimum. Solving the main-tenance-scheduling problem to optimality may cause a re-assignment of aircraft to the flight legs. We all know that one of the worst things for any facility is equipment downtime. 1. Which one made the biggest impact on your Maintenance Planning & Scheduling process? Monitor the simulated Preventive Maintenance Schedule of future work and check material availability. Two of the most common SLAs that have been used are; In return the Planning and Scheduling function will be required to; In return the planning and scheduling team will agree to provide operations with; 2. If materials are not available then take steps to expedite to meet required date. This facilitates specialization in planning and scheduling techniques as well as focus on future work. Garage doors that are neglected can put a lot of stress on an automatic garage door opener, and spending an hour or two in the early spring and late fall each year may save you from an expensive repair bill. Maintenance planning, scheduling, and control are the first steps towards achieving efficient technical operations. Regardless of these various outlooks, however, the question that should be the primary focus is: “Is the schedule executable?”The basic construction of a schedule revolves around a proper approach to its development. 12. Planners plan work. Automate scheduling. There are a great number of different aspects to a schedule. Historical information consists of both work order history and equipment databases. Supervisors and engineers should be trained to always use these files to gather information they require with minimal planner assistance. Don’t account for potential emergency work—load schedules to 100%. This research examines the main characteristics of the most promising meta-heuristic approaches for the general process of a Job Shop Scheduling Problems (i.e., JSSP). Budgeting is easier and more accurate. This avoids reassigning a planner to a toolbox. Maintenance planning, scheduling, and control are not only about using project management software to schedule tasks, but to also ensure that all logistics required throughout the project are provided for and maintained in a proactive and cost-efficient manner. 1. Do You Know What to Report on in Weekly Meetings? This corrective work is identified as either Breakdown Maintenance, ie. Too often meetings do not provide value. Looking for more of these valuable tips? 2. Capturing these nine metrics are the foundation for analyzing the effectiveness of your planning and scheduling process. Gantt Charts, PERT Diagrams, and CPM are the most common project planning and scheduling techniques and methods us… Implementation. overcome this shortcoming, a new maintenance scheduling model is proposed. Sure, you can implement planning & scheduling with sheer will power. Planning is the the process of planning, while scheduling is the process of reconfiguring workloads in a production/manufacturing process. Publish the weekly schedule: Provide all affected parties with a copy of the approved weekly schedule in time to allow a review and confirmation that it is accurate. Implementation. One way to smooth out your schedule is by getting as many customers as possible on the books early. Equipment reliability is increased. Small goals can be used in many different ways. Download (free) my complete and detailed white paper on maintenance planning and scheduling best practices. Pump Overhaul Background. Project scheduling is one of the most important processes which combines time, tasks, resources and costs in a project. Q Scheduling. Fewer than 10% of all Maintenance Planner Schedulers are utilized effectively. The first step in creating an effective preventive maintenance schedule is to organize … Doing maintenance planning and scheduling is important. Use some standard plans. Teams must understand adaptive STO planning in order to mitigate risk, deliver operational excellence, and make informed preventive maintenance decisions. Maintenance Work Schedules. Typically the Operations team will agree to; Lock-in of Schedules & Maintenance Windows. A Structured Approach to Implementing Maintenance Planning and Scheduling. The resulting improvements in asset availability flow to your organization's bottom line. [fusion_builder_container hundred_percent="yes" overflow="visible"][fusion_builder_row][fusion_builder_column type="1_1" background_position="left top" background_color="" border_size="" border_color="" border_style="solid" spacing="yes" background_image="" background_repeat="no-repeat" padding="" margin_top="0px" margin_bottom="0px" class="" id="" animation_type="" animation_speed="0.3" animation_direction="left" hide_on_mobile="no" center_content="no" min_height="none"][CDATA[ 5.7 Maintenance Strategy. Payoffs—Simply stated, it is better to have good execution of a proper job plan, rather than perfect execution of the wrong job plan. Scheduling is used to allocate plant and machinery resources, plan human resources, plan production processes, and purchase materials. Combined with a strong focus on change management. In order to improve your maintenance scheduling practices, consider the following pointers: 1. How would you like to dramatically reduce the stress involved and see results quicker? Maintenance Scheduling techniques Scheduling is the function of coordinating all of the logistical issue around the issues regarding the execution phase of the work. Implementing a Maintenance Planning & Scheduling process can be trying, difficult and downright frustrating. It is important that there is open communication between management and staff on how to go about with the maintenance of the facilities. You will see the results almost immediately, allowing you and your team to break the reactive cycle and begin planning for profitability. Have you considered these 11 disadvantages to a reactive maintenance program? Your staff can say something like, “Based on your vehicle’s mileage, you’ll need your next service check-in three months. In order to make the SLA work, both parties must benefit from it. Crew supervisors should handle the current day’s work and problems. — Identify Major Causes of Machinery Breakdown. This is what enables the process to become sustainable, as we do not have to learn everything from the beginning when a job arises. But if you’re like most drivers, you may wonder if every suggested maintenance checkpoint in your car manual is essential for … They also enable a specified level of service for the parties by specifying the timelines which they will be held account to. Apply Fertilizer and Grub Control. Wrench time—the proportion of hands-on time a technician spends working per hour–Best Practice: 60%. Early Detection – When failure conditions are detected early in asset evaluation, it ensures adequate … The tips are not at all complicated, or very large, but they all add up to building a sustainable Maintenance Planning & Scheduling process. The feedback is a key part of the continuous improvement loop in maintenance planning & scheduling. Maintenance Planning and Scheduling Consulting and Training. Provide specific information on materials, e.g. Conclusion: feedback on jobs completed is the path to increased productivity. The ultimate goal is to make sure equipment is properly maintained, so keep that in mind when scheduling maintenance work. You take a job plan, read it, identify the resources needed to do the job, ask the Planner any questions you have about the work, ask the plant owner any questions about the location of the work, then bring all the resources together at the time the job is to be done. Best Practice: all work should be planned with a minimal level of detail in the job plans. The prime objective of good maintenance planning and scheduling is to allow maintenance personnel to prepare and perform the required task in a safe and cost effective manner without encountering time wasting delays.Here are five tips that can make you a more effective Planner/Scheduler. Maintenance Scheduling. 12. Assess workloads. Maintenance scheduling is the process of selecting, prioritizing, coordinating, and communicating when work takes place and who is assigned to do it.. Above all, breakdown maintenance is a priority (see “7 Breakdown Maintenance Planning Tips With CMMS Software” for some useful tips). Obtain final commitment the week before the job is to be done by both operations and maintenance in the scheduling meeting. Maintenance scheduling is an easily understood but difficult to solve problem. Published 2012. Follow the two “Rules of Repetitive Maintenance”. Equipment reliability is increased. Now what if you have 50 of these pumps across multiple plants? So the maintenance-scheduling problem is solved after the aircraft are assigned to the flight legs. Manufacturer, Part Number, etc. General tips for maintenance planning and scheduling Invest in a computerized maintenance management system (CMMS) The first tip that all companies should consider, regardless of size, is to invest in some kind of computerized system for planning and scheduling that fits their needs. They should be highly skilled and have a solid knowledge base of maintenance planning principles and practices. Given a Abstract. Service Level Agreements (SLA): Establishing SLA(s) with the key partners in the planning & scheduling process, will ensure all expectations are aligned between the parties. Doc Palmer, a noted authority in the area of Maintenance Scheduling, cites six points that comprise good scheduling principles. Great maintenance is a ‗rainmaker‘ of moneys now lost to waste, catastrophe and misunderstanding. Waiting times, unnecessary parts and inaccurate information are eliminated. We had a problem to be solved: the thermal generator maintenance scheduling problem [13]. Mathematical analyses of metaheuristics have been presented in literature [ 2 , 3 ]. I like that you provided some tips for implementing a successful maintenance planning and scheduling process such as gathering feedback from all concerned parties. Waiting times, unnecessary parts and inaccurate information are eliminated. By utilizing these 5 tips, you will be able to build a robust, highly efficient and effective process with reduced effort. fix it ASAP, or Scheduled Corrective Maintenance, ie. Use a CMMS to log datafrom work orders and assets. Manufacturer, Part Number, etc. Maintenance Planning & Scheduling Course Check out the On Demand course from our Affiliate Road 2 Reliability! Many organizations and experts have their opinions on what constitutes a well-built schedule. Q Scheduling is quantitative scheduling, in the context that quantities to be executed … Follow @EruditioLLC//